JOINT BASE LANGLEY-EUSTIS, Va., Sept. 11, 2018 —
FOR ALL JBLE PERSONNEL
FROM: Commander, Joint Base Langley-Eustis
SUBJECT: CONUS Limited Evacuation Order (LEO) of VA
Hurricane Evacuation Areas &
Evacuation of Joint Base Langley-Eustis
1. This is a Limited Evacuation Order (LEO) for
Joint Base Langley-Eustis personnel who reside on Langley Air Force Base or in
the Virginia Department of Emergency Management (VDEM) Evacuation Zone A. Evacuees are ordered and/or authorized to
move from a CONUS residence to the nearest available accommodations (which may
be Government quarters).
2. See below (paragraphs 11-12) for additional
evacuation order guidance for all individuals present on Langley Air Force Base
3. The authority to order this LEO
is located in the Joint Travel Regulations (JTR), par. 0601, Table 6-2
and par. 0602 (uniformed services eligible dependents) and par. 0604 (civilian
4. Effective period. This order
goes into effect on 11 September 2018 at 0000 and remains in effect until an order to return is
released or otherwise rescinded or amended by me or an appointed designee. Evacuation of Langley AFB shall be completed
by no later than 12 September 2018 at 1800.
- Evacuees. Defined as uniformed service members (including in-status
reservists)/eligible dependents and all APF and NAF civilian employees/eligible dependents
whose permanent residence is
located in the evacuation area or whose permanent residence is located outside an evacuation
area but are ordered by command to evacuate. A member must be ordered to depart the area
in a temporary duty
(TDY) or permanent change of station (PCS) status. Individuals assigned to Hurricane Ride
Out Teams are not eligible for evacuation under this order. Personnel who are not designated as
members of a ride-out team, but who are deemed mission essential or
required to remain past 11 September 2018, at 0600 by their commanders to perform
mission-related duties (and their dependents) will be excused from this
evacuation order until they are cleared for release by their
- This order applies to all
individuals assigned to, residing, or present on Langley Air Force Base or
Joint Base Langley-Eustis personnel residing in Zone A. The commander or head of a defense activity
in the grade of O-6 or above or the civilian equivalent under DODI
1400.25-V610, Sec 2(a)(2), or an official authorized under JTR 0602 or
0604, may issue additional orders/guidance to his or her personnel related
to procedures for orderly evacuation and reimbursement of allowances. Such additional orders/guidance shall be
coordinated with the Joint Base Commander and Joint Base Emergency
Operations Center Director before issuance. Such additional orders/guidance will be
in writing and included as an Annex thereto.
- Evacuation Area. All evacuee residences on Langley Air
Force Base and in VDEM Zone A are included. Also included are those VDEM zones
subsequently declared by the Governor of the Commonwealth of Virginia as
mandatory evacuation areas. See
para ‘4a’ for those evacuees whose permanent
residence is located outside an evacuation area.
- Safe Haven.
Safe Haven locations shall not exceed 750 miles from Joint Base Langley-Eustis
and should be located outside of the projected track, Tropical Storm
Warning areas, and Hurricane Warning areas, as identified by the National
- Evacuation Reason. Hurricane Florence with catastrophic
impact, winds, storm surge, and flooding on 13 September 2018 and residual
danger that makes the evacuation area dangerous and uninhabitable.
- Accountability. Individuals shall, upon arrival at their
Safe Haven (evacuation) location, account for themselves and their
dependents in their service’s accountability system. If unable to access a computer at an
evacuation location, contact the accountability system’s number to report
status and location. If personnel
encounter issues with the use of their service’s accountability system
(e.g. freezing or other access issues), try launching the system in Google
Chrome. If members still encounter
issues using this alternate browser, call the numbers listed below.
5. Military Dependents. Upon receipt of the authorization or order, eligible military dependents are authorized travel and transportation to a
CONUS evacuation/safe haven location as specified in the above-listed paragraphs.
Orders. This document serves as
the official evacuation order/authorization.
Upon return from evacuation, dependent evacuation orders will be
processed on DD Form 1610 for authorized travel reimbursement. If families at the safe haven location do not
have travel orders and require emergency evacuation funding, the travel orders
may be prepared by the servicing military personnel office at the military
installation nearest the safe haven location.
Travel to other than safe haven.
If evacuated dependents travel to a location other than or outside of
the safe haven location, transportation costs are limited to those otherwise
incurred in seeking safe haven at the authorized location, and the standard
CONUS per diem rate applies at that location unless the alternate location is
later approved by the authorizing/ordering official (JTR, par. 060103-D and
060202 Table 6-14). The ordering
official may encounter circumstances that warrant an amended evacuation order,
e.g., to expand the counties that constitute a safe haven or address requests
for exceptions to policy on a case-by-case basis in the event of individual
medical or other extenuating circumstances.
Choice not to evacuate.
Dependents that choose not to evacuate are not authorized safe haven
Allowances for eligible evacuated military dependents.
Transportation and Per Diem en route to the Safe Haven Location (JTR
par. 060202). Transportation and per
diem are authorized for allowable travel time (excludes any personal travel
time) until they reach safe haven location and return. Alternatively, the JTR authorizes
reimbursement on a mileage basis when a dependent uses a Privately Owned
Vehicle (POV) for one round trip from the evacuated residence to the nearest
available accommodations and return. Departure and return day per diem is paid
at 75% of Meals and Incidental Expenses (M&IE). If dependent travels using a POV, the
applicable mileage rate is the TDY rate (currently $.545 /mile for cars and
$.515/mile for motorcycles), JTR par. 020210) for a Limited Evacuation.
Allowances at Safe Haven (JTR, par. 060205) - Lodging &
Meals/Incidental Expenses (M&IE).
Lodging. Allowance is paid for
commercial quarters and must be documented by a receipt. Receipts are mandatory. Tax for lodging in CONUS is a separate
reimbursable item. There is no authorized lodging reimbursement if staying with
friends and relatives (JTR, pars. 060205-B2).
Meals and Incidental Expenses (M&IE). JTR par. 060205-B2 provides for a safe haven
evacuation allowance rate that is
based on the locality per diem
for the safe haven location.
Subject to the Applicable Rates below, allowances for Lodging/M&IE
are paid for each eligible evacuee. For
example, if a family of four (member, spouse, dependent child aged 14,
dependent child aged 8) evacuate to an area with a per diem rate of $50 and a
maximum lodging rate of $100 per day, reimbursement would be as follows:
(i) Per Diem M&IE total = $175, which is $50
for the Member, $50 for the Spouse; $50 for the 14 year old, and $25 for the 8
(ii) Lodging Per Diem
total = $350, which is $100 for the Member, $100 for the Spouse, $100 for the
14 year old, and $50 for the 8 year old.
NOTE: Lodging reimbursement cannot
exceed the actual cost of lodging. In
this example, if the actual lodging expense were $300 per night, the lodging
reimbursement would be limited to $300 per night.
30 days: Dependents age 12 or older
receive up to 100% of locality rate.
Dependents under age 12 receive up to 50% of the locality rate.
31-180: Dependents age 12 or older
receive up to 60% of locality rate.
Dependents under age 12 receive up to 30% of the locality rate.
Local Travel. Local travel
allowances are authorized to be paid when a military dependent is receiving
safe haven allowances and does not have a POV at the safe haven or the
designated place. When a dependent is
unable to drive a POV to the safe haven location, JTR, par. 060205-B authorizes a flat transportation
allowance of $25/day (regardless of the number of dependents) to cover expenses
an evacuated dependent incurs for required local travel. No receipts are required.
Advance military pay is authorized only when the evacuated area is
specifically designated by the Secretary of Defense as an advance pay eligible
location (DoDFMR 7000.14-R, Vol 7a, Ch. 32, par. 320106 and table 32-1, rule
Household Goods (HHG) Transportation (JTR par. 0603-B1; AFI 24-501, par.
8.1). When a dependent is directed to
move to a safe haven, the member is authorized:
1) transportation of Unaccompanied Baggage for the dependents as needed
for the dependent's comfort and well-being at the safe haven. Origin may be member's CONUS PDS and/or from
Non-Temporary Storage (NTS) to the safe haven.
Dependents may ship up to 350 lbs. of unaccompanied baggage per
dependent age 12 or older and 175 lbs. per child under age 12 up to a total of
1,000 lbs. for the member's family. (JTR, par. 0603 Table 6-20).
Military Member (TDY status, PCS status or Escort status) Allowances.
Escort for Dependent. TDY travel
and transportation allowances, (JTR, par. 060203-A), may be authorized for a
member who travels under an official order or travel authorization as an escort
for an evacuated dependent who is incapable of traveling alone due to age,
physical or mental incapacity, or other extraordinary circumstances. Allowances cover travel between the member's
PDS and the safe haven or designated place.
Refer to JTR, par. 060203-B for allowances authorized for non-member
Member TDY at time of evacuation.
Authorizing Officials (e.g., Commanders) may extend the TDY orders of
members who are TDY away from the PDS at the time of evacuation.
(3) Member on leave away from PDS. If the commander of a member on leave away from the PDS determines that member
should not return to the PDS at the end of the leave period, that commander may, if appropriate, order the member into a TDY status at the
leave point. TDY is chargeable to
unit funds using the ESP code
established for the evacuation.
their dependents) Special Allowances during evacuation. Civilian
employees may be eligible for reimbursement of costs incurred for travel,
lodging, and per diem if they received an order/authorization from an eligible
authorizing official IAW the JTR, Chapter 6, par 0604. Allowances will only be authorized IAW this
or subsequent evacuation orders from the appropriate DoD official or other
listed in JTR authorizes/orders the evacuation, such as through a vocal order
(VoCo) order. Local civil authorities
cannot obligate the expenditure of DoD funds. NOTE: If a civilian employee and/or their
dependents remain in the home and choose not to evacuate, special allowances
for subsistence are not authorized.
a. Special Allowances (Subsistence Expense)
(JTR, par. 060408-B1, Sec. 550.405)
Travel expenses and per diem authorized for an evacuated employee and
dependents are those prescribed for TDY travel in the JTR (dependent under age
12 receives 50%), whether or not the employee or dependents would actually be
covered or subject to the JTR. Per diem
for an employee and dependents is payable starting on the date of departure
from the evacuated area through the arrival date at the safe haven, including
any en route delay that is beyond the evacuee's control that may result from
evacuation travel arrangements.
Subsistence expenses are determined based on the applicable per diem
rate (lodging and meals) for the safe haven location.
Lodging. Allowance is paid for
commercial quarters and must be documented by a receipt. Lodging allowances are not authorized if staying
with friends and relatives unless the traveler can substantiate additional
lodging cost the host incurs (JTR, par. 60402-B).
Meals and Incidental Expenses (M&IE). Rates are based on the locality per diem for
the safe haven location.
Applicable Rates (unless lower rate is determined via Secretarial
Process IAW JTR, par. 060103-D).
30 days: Dependents age 12 or older
receive up to 100% of locality rate. Dependents under age 12 receive up to 50%
of the locality rate.
(b) Days 31-180:
Dependents age 12 or older receive up to 60% of locality rate.
Dependents under age 12 receive up to 30% of the locality rate.
Local Travel. There is no
authority to pay a local travel allowance to civilian employees/dependents.
Continuation of Salary. Regular
salary continues throughout the evacuation IAW 5 U.S.C. 5523.
7. Joint Base Langley-Eustis civilian personnel evacuees
subject to this order will be placed on administrative leave and are authorized
travel to a safe haven location.
8. Fund Citation for Orders and Reimbursement
for USAF personnel will be provided by 633 CPTS, and for non-USAF personnel
will be provided by the owning service.
9. Use of Government Travel Card is authorized
during the effective period in accordance with paragraph 4.
10. Personnel without a Government Travel Card in
need of an advance travel payment should coordinate with their servicing
In the interest of protecting the security and mission of the
installation, and the health, welfare, safety and security of all individuals
present on the installation, as well as to generally support good order and
discipline, residents of Langley Air Force Base will be evacuated by 12
September 2018, at 1800. All individuals
(whether military affiliated or civilians) present on Langley Air Force Base who
are not mission essential (and their dependents) or detailed to hurricane
ride-out teams (not to include dependents) are ordered to depart Langley Air
Force Base. This order covers all
Federal property encompassing Langley Air Force Base, including, but not
limited to FamCamp, lodging and privatized housing on main base Langley. Individuals who ignore this order are subject
to physical removal by all means necessary.
Further, violation of this order renders the violator a continuing
threat to the security and good order and disciplne of Langley Air Force Base. As such, in addition to physical removal,
violation of this order subjects the violator to barmant from any military
installation for a period of up to 5 years, and potential prosecution under
Title 18, United States Code, Section 1382 and Virginia Statutes.
All evacuees are responsible for ensuring that all household
pets, companion animals, and service animals (except those service animals
assigned to ride-out team personnel; e.g. military working dogs), or any other
animal boarded or kept on the installation, are likewise evacuated from the
installation. Such animals include but
are not limited to dogs, cats, birds, rodents (including rabbits), fish, or turtles. No authority exists to reimburse expenses
associated with pet transport, or quarantine, as part of a CONUS evacuation
(JTR, par. 060204-B).
13. Failure to comply with this order is a
violation of Article 92, UCMJ, for military members. DoD civilians who violate paragraph 11 above
or file a false travel voucher may be subject to administrative discipline
under applicable service regulations.
14. My points of contact are Maj Charles Dunar,
633 CPTS, 757-764-2273 and Lt Col Jefferson McBride 633 ABW/SJA,
K. TYLER, Colonel, USAF